● Locate goods and services suppliers.
● Organise negotiations with suppliers regarding the price, quality of the goods, deadlines, and expectations.
● Provide updates and details of goods to suppliers and project managers.
● Match supply requests and orders with purchase orders.
● Review invoices to ensure that goods have been delivered accurately.
● Maintain a positive flow of goods by monitoring inventory.
● Ensure any contractual obligations are in the company's best interests by attending meetings with other departments.
● Establish a close working relationship with the projects team to understand the procurement requirements.
● To establish purchasing agreements with suppliers and contractors.
● To vet all suppliers before initial purchase, ensuring their conditions of sale, and prices and quality of product or service are acceptable and/or compatible with the Company policy.
● To ensure purchase orders are raised for goods of any kind and that specific authorizations are gained prior to processing.

● To review all purchase orders for compliance and applicable purchasing agreements.

● To evaluate and qualify appropriate suppliers / contractors based on time / budget scope criteria.

● To seek and investigate additional suppliers of goods and services as per the Company requirements.

● To expedite time sensitive purchase orders to ensure critical delivery requirements are met.

● To work closely with the store keeper and store manager to ensure high quality products are procured to maintain the high standards in the Company Projects.

● To manage the loading bay and delivery lane to ensure there is ample available access, a low level of noise, no damage incurred to the Company, no overcrowding, and queues of delivery vehicles.

● To receive non-food deliveries, advise requisitioning departments that products have arrived and deliver as necessary.

● To ensure accurate completion and signing of delivery schedules.

● To ensure that each department in the Company goods and services as required and to the standards they require as soon as possible.

● To arrange for ad-hoc parcel deliveries to be distributed.

● To act as a liaison in procurement of shared goods and services with all departments.

● To undertake ad-hoc trips to external retailers to purchase and source goods.

● To establish inventory items and par stock levels.
● To ensure that inventoried items are stored properly and issued in rotation to minimise wastage and spoilage.
● To implement all operating and control procedures to ensure that movement of goods into and within the Company is properly accounted for.

● To ensure no par stocks are ever exhausted.
● To identify new suppliers, agree terms and negotiate supply agreements where appropriate, including discount structures and volume or cash rebates.

● To obtain up to date price lists from suppliers.
● To visit suppliers and inspect their premises on a regular basis.
● To maintain and build communication with all Department Managers and answer their queries promptly, professionally, and courteously.
● To provide source information to departments.
● To act as a super user for the material management software implementation and or upgrades.
● To assist with monthly stock takes of the inventory storerooms and other areas as directed.
● To assist in preparation and analyze period-end data on food and beverage costs and inventories, for the preparation of cost potentials as required.
● To liaise with Accounts Payable to ensure accurate and timely payment of invoices to maintain volume and cash rebates.
● To assist in maintaining timely and effective paper flow in the purchasing department.
● To ensure compliance with the Company Policies and Procedures.
● To ensure compliance with all Internal Controls related to the Purchasing department.
● To ensure compliance with local and health authority regulations.
● Additional responsibilities and tasks can be added at any time according to the needs of the business and of the Company.